Dear IAPS colleagues,

As you know, the IAPS conferences have always been a wonderful place of scientific sharing of knowledge and networking. After the pandemic, we all look forward to meeting again in Barcelona, with record numbers of scholars and IAPS members planning to attend and experience the friendly and inspiring scientific community of IAPS.

The IAPS Board is launching a call for the organization of the next conferences, in 2026 and 2028. We invite interested research groups and institutions to send us their proposals, and become the unforgettable place that hosts of the next scientific encounter we all have come to cherish.

The decision on who should host the IAPS 2026 and IAPS 2028 conferences will be based on a two stage submission process as outlined below. For Stage 1, an email expression of interest to the IAPS President, Adina Dumitru (adina.dumitru@udc.es, and secretary, Susana Batel (Susana.Batel@iscte-iul.pt), is sufficient. For Stage 2, a meeting with the Board of IAPS will be organized.

Stage 1 (deadline: 25th of May 2024 for IAPS 2026; 30th of June 2024 for IAPS 2028) – any interested parties should submit a brief outline proposal that includes:

  1. a conference theme
  2. information on the proposed venue
  3. a statement with supporting evidence to confirm that there is the organisational capacity to undertake this event.

Stage 2 (deadline: 15th of June for IAPS 2026; 30th of September for IAPS 2028) – the final submission to host the conference must include information on the following:

  1. The conference title and theme, including the sub-categories for submitting presentations.
  2. The date and place of the conference taking into consideration the Networks Meetings, the Young Researchers Workshops, the Photographic Exhibition and the Hall of Fame Awards.
  3. Type of institution(s) to which the proposed conference is tied.
  4. Tentative assistance to the conference: number of participants expected, proportion of different disciplines, proportion of local and regional attendance.
  5. Any special arrangements for students i.e. what is being planned to attract them?
  6. A breakdown of costs for members including: registration fees, social events, any field trips and accommodation.
  7. Any financial support or sponsorship obtained (or planned) for the conference.
  8. Existence of relevant external relationships/connections that could introduce IAPS to a wider audience.
  9. The potential benefits to IAPS that would result from hosting the conference in this location
  10. Any planned innovations (for example, changes to the conference format) that would help to further the aims of IAPS, as well as any provisions for hybrid sessions or streaming.
  11. Support for organising the conference (agreed or planned); this would include room bookings, website, registration, abstract submission and review, catering, etc.
  12. Suggestions for keynote themes and keynote speakers
  13.  A breakdown of the conference budget covering expected income and expenditure.
  14. Type of field trips and envisaged partnerships.

The document should not exceed 4-5 pages. The successful candidates for 2026 will be announced at the next AGM in Barcelona, and the ones for 2028 will be announced at the next conference AGM in 2026.

Looking forward to hearing from you,

All the best,
Adina Dumitru
IAPS President
On behalf of the IAPS Board

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